Vehicle Tenders
Vehicle Tenders, An Introduction
All industries have some sort of need for vehicles and transportation, although the type of transportation and exact needs will vary. This means that vehicle tenders within this this sector can fall into a range of different categories, including:
- Fleet Management Tenders
- Vehicle Hire, Lease & Purchase Tenders
- Vehicle Conversion Tenders
- Vehicle Telematics Tenders
- Vehicle Parts & Equipment Tenders
- Vehicle Maintenance & Repair Tenders
- Vehicle Recovery Tenders
Of course, you can’t have vehicles without highways and infrastructure, and this provision will also be put out to tender. Procurement within this area may focus on:
- Consultation Services & Road Infrastructure Design
- Highways Management – including the repair, maintenance and construction of road infrastructure (including plant machinery and materials)
- Furnishings – including street and road lighting, installation of barriers and other traffic control items
- Winter Maintenance – including snow clearing and gritting
- Road Markings & Signage
Who Commissions Vehicle / Fleet Management, Leasing & Highway Services?
As indicated, vehicles and related services are required across all sectors and so are commissioned regularly by a broad spectrum of both private and public sector organisations. Highway and road infrastructure related projects are often procured by government departments, agencies, and local authorities.
In terms of procurement models these tend to vary depending on the service. Commissioners looking to appoint providers to deliver more specialised services and one off projects are likely to award single contracts, whereas the more commonly procured frameworks will usually see the approval of a number of suppliers. These are sometimes tendered using the Dynamic Purchasing System (DPS) model. Where different categories of provision are delivered under the same framework agreement we would expect to see the different deliverables split across over individual lots.
What is Involved in Vehicle / Fleet Management, Leasing & Highway Services Tenders?
As the range of transportation needs vary from industry to industry and commissioner to commissioner, so too do tender submissions, although here you’ll see our Team has identified some of the more common question sets:
- Relevant Contract Experience – the demonstration of relevant experience, delivering similar contracts on a comparable scale.
- Quality Management Systems – evidencing robust quality assurance systems, internal quality control procedures and dispute resolution procedures.
- Vehicles / Fleet / Plan / Equipment – your offering in respect of these in terms of quantity and type available, and your arrangements for keeping these well-maintained and serviced.
- Contingency Planning – descriptions of business continuity measures put in place to mitigate and prevent business disruption, ensuring continuity of service, including vehicle recovery and replacement.
- Innovation – evidencing the use of innovative ideas and technologies to aid cost and time efficiencies in the delivery of the contract.
- Account Management – outlining account management processes, procedures and systems put in place to monitor contract performance.
- Corporate Social Responsibility, including Environmental Sustainability – description of how you will continue to contribute towards social, economic and environmental benefits.
The evaluation of quality criteria may be based on a combination of quality and price, i.e. the Most Economically Advantageous Tender (MEAT), or it could just be down to quality alone. In each scenario it’s important to remember is that quality is consistently the most important factor, and the more points a bidder picks up on quality, the more flexible they can be in respect of pricing.
Tenders will also expect bidders to confirm that they are compliant with a number of mandatory criteria, which may include evidencing their compliance with certain ISO standards, and that they hold additional accreditations, e.g. accreditation by FORS (Fleet Operator Recognition System). For more information on common accreditations in this sector click HERE.
Contract lifetimes will vary, with some lasting up to 10 years if extended, so if your bid is unsuccessful, you could be left out in the cold until the tender is released again. Putting the appropriate resources into your bid can make all of the difference. Check out our latest WIN RATE to see how successful we’ve been over recent months.
How Can Your Tender Team Help with Vehicle / Fleet Management, Leasing & Highway Services Tenders?
Our expert team of tendering professionals are equipped with the necessary industry knowledge, and understand how to compose comprehensive tender winning submissions in this sector, so you can be assured your tender will be in safe hands with Your Tender Team.
Need Help Writing Your Fleet, Vehicle and Highway Tender?
Your Tender Team is on hand to offer expert FULL TENDER WRITE support.
If you would like us to quote you for how much our Full Tender Write service is based on the tender you wish to bid, please use our ‘Get A Quote’ tab on the right of the screen now if your tender is live. If not, CONTACT US.
If You Write Your Own Tenders, We Can Structure And Review Them
If you wish to write your own bid, we can support you at every stage of your response, see our REVIEW & EVALUATION service page for how we can help you.
Use our ‘Get A Quote’ tab today and one of our team members will be in touch with a quotation.
See What The Press Says About Our Tender Wins
Don’t just take our word for it! Your Tender Team has been in the press a fair bit recently. Check out one of the articles on Business Live HERE.