Court Reporting & Transcription Services

The Ministry of Justice (MoJ) and the Ministry of Defence (MoD) as the contracting Authorities intend to run a procurement exercise for the delivery of Court Reporting and Transcription Services (CRT).

The MoJ and MoD record hearings which take place in a variety of Courts. Audio recordings provide a true and accurate record of proceedings and are used, when required, to produce transcripts as an official court record.

Transcription Services will be split into the following three services:

1) Off-Site Transcription Services (OTS), covering all off-site transcriptions;
2) Attendance Based Transcription Services (ATS), covering court reporting and stenography, on-site transcription;
3) Real-Time Transcription Services (RTS), covering all instantaneous on-site transcription.

The above services will be split into Lots as follows:

1A: OTS_London
1B: OTS_North
1C: OTS_South
1D: OTS_Midlands & Wales
2A: ATS_Civil & Other
2B: ATS_Crime
2C: ATS_MoD
3: RTS

CRT services are within the scope of services listed in Schedule 3 of the Public Contracts Regulations 2015 (PCR) and shall be awarded pursuant to Regulation 74, that is under the Light Touch Regime.

Services are to be contracted for an initial term of 2 years with an option to extend up to 2 further years.

CRT services are within the scope of services listed in Schedule 3 of the Public Contracts Regulations 2015 (PCR) and shall be awarded pursuant to Regulation 74, that is under the Light Touch Regime. The Authority will use a procedure similar to the open procedure described in Regulation 27.
The Authority reserves the right to reject all or any of the bids for the competition and not to award a contract to any bidder, without any liability on its part. Nothing in this prior information notice shall generate any contractual obligations prior to the signature of a contract following a competition.
The MoJ will be the contracting authority for the following lots:
– Lot 1A
– Lot 1B
– Lot 1C
– Lot 1D
– Lot 2A
– Lot 2B
– Lot 3
The MoD will be the contracting authority for lot 2C and will lead on the evaluations process for this lot. The MoD will also assist on the evaluations process for OTS lots (1A – 1D).
Bids for all lots will be assessed on a quality/price ratio of 70:30.

Transparency:

HM Government requires that tender documentation issued by government departments for contracts exceeding 10 000 GBP over the life of the contract are published online (www.gov.uk/contracts-finder) for the public. The resulting contract shall also be published. The authority may use its discretion to redact information to protect key commercial interest or on prescribed grounds. Therefore, bidders who wish information not to be published, if successful, should secure agreements with the Authority prior to submission. These could cover key commercial interest, trade secrets and commercial interests which would be prejudiced by publication, all following the test in Section 43 of the Freedom of Information Act 20